A/R and Cash Point of Sale Transactions
If no transaction type is chosen – the system will default to Cash. It is possible to change the type of transaction before the transaction is finalized.
For some of the transactions it is necessary to enter a Customer Name or Account number. To simplify that process SpeedyPOS™ allows the user to type in one or two characters in the Customer Name or in the Customer Account cells, choose the type of transaction – and a list of corresponding customers appears for easy selection.
The system allows authorized staff members to create special customizable pop-up messages that will appear on the screen when a specific customer is entered or chosen from a list.
Since the pop-up messages are customizable – you can alert your staff to any aspect of the customer you deem necessary. By carefully constructing your messages – the customer need never know what the pop-up massage actually means. You can also include reminders about outstanding balances, notes on pending shipments, etc.
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Easy Item Entry
Items Numbers can be directly entered in two main ways:
• Scanned in by a barcode reader
• Typing in the part number
If the item number is not available, or is only partially available – the cashier can quickly find the correct number by entering the first one or two digits in the Enter Item box and selecting the Add Item button – or by selecting the
Search Part button, or the Add Item button on its own. The cashier is then taken to a screen that quickly allows them to find the required item number – using a variety of easy to follow options:
Preset Customer Price Levels
Customer account price levels can be preset by management to one of six customizable price schedules (or to Cost). This allows for optimal control of pricing - increasing accuracy and reducing the time required to process a transaction.
You no longer have to rely on remembering every client’s pricing – the correct pricing is automatically generated when you process a transaction.
Price Discounts at Time of Sale
SpeedyPOS™ accommodates discount calculations and processing at time of sale based on the discount % rates entered by the user. Calculated gross profit and gross profit margins – allow the user to make an informed decision before taking the discount:
With SpeedyPOS™ you can also preset volume discounts for specific items – avoiding the need for staff to ‘remember’.
Return Item Process
Enter the item(s) for return and select the Return Item button. Please note, if a staff member without authorization for this function tries to return an item the screen displays and warning and the user is not permitted to complete the return transaction with out a supervisor override.
During the return process – the cashier can quickly check the sales history for a particular item – to ensure that the return is valid.
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Voiding an Invoice
A clean, clear process – voiding an invoice simply requires selecting the Void Sale Button. If the user does not have authorization – a supervisor’s override is required.
Accepting Payment on the Invoice
Make it easy for your customers to pay with SpeedyPOS™. Select the Take Payment button and follow the easy to use Tender screen:
After completing the transaction, SpeedyPOS™ automatically records the transaction, adjusts the inventory level, checks the inventory level to see if a Purchase Order is required, adds the record to the customer’s account, and adjusts the AR records. The user has the option of printing customizable sales slips, invoices or other documents as desired.
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Estimates - Point of Sale Transactions
With SpeedyPOS™ you can use the point of sale system to create professional looking Estimates - providing your customers with much more that a scribbled note on a scrap piece of paper.
Create your own automatic Estimate documents that will uniquely represent your store in a professional and appealing manner.
With the selection of the Estimate button and using the discounting, list pricing and volume adjustment features in the point of sale screen – you can quickly process accurate and professional Estimates that will put you ahead of the competition.
Layaways - Point of Sale Transactions
If your business routinely handles layaways – you will be thrilled with the layaway features offered by SpeedyPOS™.
In the point of sale transaction screen Select the Layaway button, enter the account name (or create one on-the-fly), enter the items for layaway, and accept the down payment (you can pre-set what percentage all of your layaways require for a down payment) and SpeedyPOS™ takes care of the rest:
• Setting up layaway alerts against the correct inventory item – to ensure they are not unwittingly sold
• Recording the initial layaway payment in the correct customer’s account
Payments on layaways are easy to process – and you will always know how your layaway customers are performing.
If you don’t currently handle layaways because they are too much trouble – using SpeedyPOS™ may open up a whole new source of revenue for your business.
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Receive Account Payments - Point of Sale Transactions
SpeedyPOS™ allows for posting of Accounts Receivable through the customer’s account and through the point of sale transaction screen.
In the transaction screen select the Receive On Account button and SpeedyPOS™ will prompt you for the customer and then show you the outstanding invoices on their account:
Choose an invoice in full – or apply a partial payment, select the type of tender, and apply the payment. You then have the option of printing a receipt or not.
It is that easy. Not only will you impress your customers with the ease and speed of payment processing - handling time will be reduced and accuracy will be improved.
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